Travel and on-site expenses of graduate students at U.S. institutions observing as part of a Ph.D thesis program at Gemini Observatory, KPNO, CTIO, or at private observatories through community-access programs, will be paid by NOAO. To qualify, the proposal must be designated as a thesis at the time the proposal is submitted, and the proposal must be accompanied by a Thesis Student Information Form. This web-based form should be completed by the student’s faculty advisor and must be submitted within two business days after the proposal deadline (i.e., Monday Oct 4, 2010 for the 2011A call for proposals) in order to be included for review by the TAC. Proposals submitted without an accompanying completed Thesis Student Information Form will not be considered as Thesis proposals by the TAC. Late submissions will not be considered for funding support.
Thesis-student travel reimbursement must be coordinated with the respective observatories for KPNO and CTIO related travel, with NSSC for Gemini travel, and with Mia Hartman for travel related to community-access time at private observatories (e.g. Keck, MMT, Magellan). Reimbursement will require submitting a signed NOAO Travel Expense Form with original receipts for airline tickets and other appropriate information (e.g. printouts from the Web). Reimbursement requests should be submitted within 30 days of the completion of the approved travel. The student (or organization) should receive reimbursement within three to four weeks.
Last updated or reviewed February 10, 2011.